Full-Text Search
Sync-in's full-text search allows you to search deep inside the content of your documents, not just by name. Thanks to a powerful indexing engine, you can scan a wide range of files including PDF, Office documents, HTML, plain text, and more. Use specific keywords, quoted phrases, or operators to include or exclude terms to narrow down your results.
This smart search helps you find information in seconds, boost productivity, and navigate your data efficiently.
Access Conditions
The search module is available to all users, but results are limited to personal workspaces, shared spaces, and shares where the user has access rights.
Search
Two types of search are available:
By file name or path
Quickly find a file or folder based on its name or location in the folder tree.
The engine supports:
- Simple keywords (no operator:
term) - Inclusions (with
+term) — default behavior if no operator is used - Exclusions (with
-term)
You can refine your results using the Filter box located at the top right of the action bar.
By content (Full-Text)
To enable content search, click the 🅰️ button to the right of the search bar.
The engine supports:
- Inclusions (with
+term) - Exclusions (with
-term) - Optional terms (no operator:
term) - Quoted phrases (in quotes:
"this phrase") - Prefix searches (with a suffix wildcard:
set*) - Compound terms, such as dates, email addresses, and hyphenated words
Double-clicking a search result will take you directly to the file's location in the current folder tree.
Search syntax
| Query | Behavior |
|---|---|
report budget | Optional terms. Results must contain at least one of them. |
+report | Required term. |
-draft | Excluded term. The query must still contain at least one positive term. |
"project budget" | Consecutive indexed words in the specified order. |
set* | Prefix search; for example, setting may match. Only a wildcard at the end of a term is supported. |
set-variable | Compound term, automatically handled as a phrase even without quotes. |
2017-03-05 | Date-like compound term, automatically handled as a phrase. |
contact@financo.fr | Email-like compound term, automatically handled as a phrase. |
Operators placed at the beginning of a term retain their Boolean meaning, including with compound terms such as +set-variable. Invalid standalone
or trailing operator sequences are ignored: for example, test+ is normalized to test.
Quoted and compound phrases match a sequence of indexed words rather than punctuation character for character. For example, "set-variable" may also
match set variable because punctuation generally acts as a word separator during indexing.
Indexing
Indexing is the process of analyzing document contents to extract text data for full-text search.
- It is performed at regular intervals and within a few minutes after each document modification.
- It is incremental: content from newly added or modified documents is indexed, while content from deleted documents is removed from the index.